New Process for Submitting ITRs: Voter and Contact Approval



The Association Registrar is to create/clone ITRs as per usual. 

The difference for the 2015/2016 season is the when the Voter and Contact is added, they will be sent an email containing login instructions to approve themselves for the team.

ITRs cannot be submitted until both the Contact and the Voter have approved the team. In addition to this, the voter must agree to the waiver and indicate the team’s Provincial Championship’s status.

Please make sure the email address for your Voters and Contacts are accurate before you add them to the ITR. 

Voters and Contacts can be updated by going to Register -> View/Manage Member and clicking on the Details button of their Member Summary page.

This should be done prior to being added to the ITR.

Please note: If you have cloned your ITRs from a previous season, you must still add your contact/voter to each team in order for them to receive a login.

When the voter/contact receives their email, they will be prompted to login to their admin site.If they don’t have an existing username/password they can retrieve it by clicking on Forgot Password button to have it emailed to them.

If they do not receive an email (because it is blocked or goes to the spam folder) they can go to the login page ( and click the Forgot Password button to generate their password via email.






Once the voter/contact logs in, they can navigate to Setup->Approve Contact/Voter




If the user is a Contact, they will see their team(s) listed.

They will first need to click on the Waiver box for each team and agree to the waiver.Once they agree to the waiver, the Waiver Accepted field will be updated. 

They will need to check off the boxes for all the teams that they are agreeing to (or click Select All) and then click the Approve Selected Items as Contact button.Please note, the contact cannot approve a team unless the waiver has been accepted.




If the user is a Voter, they will need to click the Approve Voter button to view their teams.  If the user is both a Voter and a Contact, they can toggle between both roles using the buttons provided.






A voter has the additional task of agreeing to the waiver and indicating their Provincial Team status per team.




To agree to the waiver, click on the Waiver button.




Click to accept the waiver.







The Association Registrar can see the status of each team on their Active ITR List by going to Setup->Submit ITRs.

 Only when both the Contact and Voter have approved themselves (and the Voter the waiver and Provincial Championship status) can the team be eligible to be submitted to the OWHA for approval.







If the Association Registrar, Voter or Contact encounters any difficulty, they should submit a support request by sending an email to with your association name.A support representative will contact you with a solution.